SmartBuy® - DXP's Order Management System

Take control of your purchasing process and budgets

The all-in-one Order Management System to simplify your purchasing process

SmartBuy® empowers your team to collaborate, track requisition execution, and gain better visibility into your spending and performance.

Order Management System

Collaborate across your organization on a single platform

SmartBuy® keeps your team focused on productive tasks by automating repetitive processes.

Simplify your
purchasing process

Save time using our customizable purchase approval workflows and business rules. SmartBuy® supports complex/multi-level approval workflows.

Reduce
bottlenecks

Keep your requisitions on track with notifications and reminders. Audit logs help identify performance improvement opportunities.

Gain visibility into all your purchasing

Track your spending, compliance, and expose savings opportunities.

Compliance of your purchasing policies

Drive compliance of your purchasing policies and curb rogue spend. Assign dollar and quantity allowance spending limits. Align your buyers, approvers, and finance teams.

A complete Integration

A suite of industry-leading solutions to save you time

A customer/industry-driven SmartBuy® roadmap adds new features regularly to help you address your evolving business needs.

Ecommerce Benefits

24/7 access to the products to help your business move forward

Access all of DXP's Rotating Equipment, Bearing and Power Transmission, Metal Working, Safety, and MRO products.

Place orders
Track order history & status
Product detailed information & specifications
Real-time product availability by location for DXP and customer-owned inventory locations
Pre-negotiated pricing
Request for Quote (RFQ) for special spot buys
Customize a catalog of pre-selected items your team can purchase
Shopping lists to save frequently purchased items
Custom fields and default values for your orders
eProcurement (PunchOut) - Connect our product catalog with your procurement system such as Ariba, Coupa, Jaggaer- formerly SciQuest, SAP, Oracle, PeopleSoft Punchout, etc.
Order Management System Benefits

Take control of your spending with customizable approval workflows

Approval limits by dollar amount or quantity allowance

Require approval for orders over a dollar amount by user
Quantity allowances (allotments) over a timeframe for your safety workwear, uniform, MRO, and PPE supplies
Budgets by shopper over a timeframe (day, week, month, quarter, year)
Supervisor approval for orders over dollar amount, quantity allowance, or budget
Multi-level approvals for large/complex organizations
Reminder notifications for orders pending approval
Approve/Reject orders on the go via email link
Edit rejected orders (add/remove items) and re-submit for review
Audit log to identify and improve bottlenecks
A Complete Integration

Your Team by Role

Manage your team permissions by job role or level.

Place orders (orders overspending limit or budget require Supervisor approval)
Shopper
Supervisor
Admin
View Audit Log
Shopper
Supervisor
Admin
Send email reminders for pending orders
Shopper
Supervisor
Admin
Edit rejected orders (add/remove items) and re-submit for approval
Shopper
Supervisor
Admin
Approve/Reject pending orders
Shopper
Supervisor
Admin
Create and manage users and manage user settings
Shopper
Supervisor
Admin
Assign spending/approval limits
Shopper
Supervisor
Admin
Assign budgets
Shopper
Supervisor
Admin
Shopper
Supervisor
Administrator
Place orders (orders over spending limit, quantity allowance, or budget require Supervisor approval)
View Audit Log
Send email reminders for pending orders
Edit rejected orders (add/remove items) and re-submit for approval
Approve/Reject pending orders
Create and manage users and user settings
Assign spending/approval limits
Assign budgets
Our team is ready to help you

Ready to start using SmartBuy®? Request a Demo

Schedule a live demo with one of our experts Monday through Friday 10am - 4pm CT. We will review your requirements, answer questions, and tailor a SmartBuy® demo to help you take control of your spending.